Position:

Accounts payable administrator

Job Holder:

N/a

Reports To:

(Position)

Senior Financial Accountant

Location:

Cape Town

Department:

Area Finance

Description

Prepared by & Date:

Christoff Smit

5/09/08

Overall Purpose of the Job:

(State briefly why the job exists)

To manage accounts payable and take full responsibility for the accounts payable department

Principal Accountabilities:

(Describe the important end results of the job, i.e., what has to be achieved and why. Start with the most important and number each one separately))

1.     

Ensuring vendor invoices are properly authorised for processing by relevant personnel and timely possessing thereof.

2.

Timely reconciliation of vendor accounts and completion of monthly vendor reports to accountant.

3.

Timely payment of suppliers and consultants for SWA Region

4.

Timely reconciliation and payment of intercompany transactions with other Expro Group companies

5.

Other ad hoc assistance required by Senior Financial Accountant

Organisation:

(Show job titles and under c), indicate briefly the purpose of each job))

a)    Immediate Supervisor(s)

Line:

Area Senior Financial Accountant

Function:

None

b)   Other jobs reporting to the same supervisor:

AP clerk (Tranchia Cronje)

Treasury Assistant (Avril Carter)

c)    Immediate Subordinates:

None

Dimensions:

(Record any significant quantities on which job has some effect, e.g. budget or turnover, records processed, employees supervised. Where appropriate, express annual figures and indicate the year to which they relate.

Job Context and Main Activities:

(Outline the context in which the job operates and record the types of activity involved in achieving principal accountabilities:

Working with other accounts payable clerk and taking full responsibility for accounts payable department.

Ensuring that internal controls are adhered to and that transactions are processed accurately.

Processing of invoices and ensuring these are properly coded and approved and that a PO was raised for every transaction.

Liaising with vendors regarding payment of accounts and any other queries that may arise.

Liaison with finance teams in each of the SWA Region countries and process of required supplier and consultant invoice payments via online banking. 

Process all intercompany invoices for the SWA Region onto SAP.

Liaison with other Expro Regions finance personnel re reconciliation of intercompany balances.

Process intercompany payments to other Expro Regions on a monthly basis.

Monthly completion of vendor reports

Decision making Authority/Level of Supervision Required:

Limited decision making authority.  Payment approvals required from management as part of online banking process.

Relationships:

(Who are the job holder’s most important contacts and for what purpose? Consider both external and internal contacts, excluding immediate supervisor and subordinates, but including personnel at other locations , if appropriate)

Accounts payable clerks in the countries of the SWA Region.

Accountants from other Expro Regions.

Job Challenges:

(Identify the most complex or demanding aspects of the job)

Timely reconciliation and payments to suppliers and posting of all related transactions. 

Liaison with other finance departments within Expro to ensure all transactions are managed and cleared efficiently.

Job Knowledge and Experience:

(Indicate only the essential background qualifications, education, skills and aptitudes, specialist training and experience necessary to perform the job competently)

Significant prior experience of accounts payable processing and preparation of reconciliations

within an International company.

Experience of SAP accounting software.

Experience of intercompany transaction processing, reconciliation and payment.

Team player

Health and Safety:

Please highlight if the role is a Safety Critical Position as per the following definition:

A role is defined as Safety Critical where Employees, through any improper use of substances (as defined by the Substance Abuse Policy) may affect the health and safety of themselves and/or their colleagues in their work area.

Safety Critical Role –No