Human Resource Administrator


Development company

Full time
Greater Accra Region
Posted 4 years ago

Key Performance Areas

Overall Purpose of the Job:

(State briefly why the job exists)

To assist Region HR Manager to provide human resources operational support to the Expro Group, ensuring adherence to HR company policies and procedures and to assist with projects as required.
Principal Accountabilities:

(Describe the important end results of the job, i.e., what has to be achieved and why. Start with the most important and number each one separately))

1.Assist with recruitment and selection activities.  Generate and circulate internal adverts following Management approval.  Contact Agencies and Advertising Companies etc to ensure vacancies are filled in a timely manner.  Update specific areas on Recruitment Report on a monthly basis.
2.Where appropriate arrange company medicals, advise candidates of outcome and forward start letters.
3.Co-ordinate return of New Start paperwork and provide to HR Adviser for signature and forwarding to Payroll Dept.
4.Assist in co-coordinating paperwork raised for leavers, transfers eg contracts of employment, salary changes.
5.Administer PPP scheme – ensuring timely and accurate processing of relevant paperwork and invoices.
6.Administer the Service Awards Policy.
7.Assist with salary and benefits administration.
8.Co-ordinate appraisal paperwork and input into HR database, provide analysis of return rate.  Provide report/analysis of the training needs identified within appraisals.  Advise HR Advisors of overall performance issues.
9.Adhoc projects, administration duties as required.

(Show job titles and under c), indicate briefly the purpose of each job))

a)    Immediate Supervisor(s)Line:HR Advisor
b)   Other jobs reporting to the same supervisor:
c)    Immediate Subordinates:N/A

(Record any significant quantities on which job has some effect, e.g. budget or turnover, records processed, employees supervised. Where appropriate, express annual figures and indicate the year to which they relate.

Job Context and Main Activities:

(Outline the context in which the job operates and record the types of activity involved in achieving principal accountabilities:

Prepare documentation including PDFs and letters etc necessary to enforce policies etc.

Answer queries on company policy/procedures when necessary.

Decision making Authority/Level of Supervision Required:

(Who are the job holder’s most important contacts and for what purpose? Consider both external and internal contacts, excluding immediate supervisor and subordinates, but including personnel at other locations , if appropriate)

Internal – Senior Management, Managers and Supervisors, Employees.

External – Agencies, Benefits Providers, Advertising Agencies, Peers within other Companies.

Job Challenges:

(Identify the most complex or demanding aspects of the job)

Ensure Policies and procedures are adhered to. Ensure that employment law is adhered to.
Job Knowledge and Experience:

(Indicate only the essential background qualifications, education, skills and aptitudes, specialist training and experience necessary to perform the job competently)

CIPD Qualified or Part Qualified with experience within HR environment.

Job Features

Job CategoryBusiness
Job CategoryFeature description
Job TypeFeature description
Working Experience2 years’ experience
Educational LevelDegree/HND
Salary RangeNegotiable
QualificationCIPD Qualified or Part Qualified with experience within HR environment

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